File Review
Updated Aug 6th, 2024
Designed to be used as its own “matter”. Allows file reviews to be undertaken and reported on all within osprey. Key dates record when Corrective action is due by, and the suite of reports allows for the COLP to monitor compliance. Reports can be run by department allowing department supervisors to manage their departments review compliance.
Task 1 File ReviewAdd A Dossier Date
Set FR_DATE_REVIEW to todays date
Allocate a Custom Questionnaire
File Review Details
Allocate a Custom Questionnaire
File Review Questionnaire Compliance Review
Allocate a Custom Questionnaire
File Review Questionnaire Legal Review
Allocate a Custom Questionnaire
File Review Questionnaire File Management Review
Allocate a Custom Questionnaire
File Review Outcome
Set Dossier Field
Set FR_STATUS – File review status to “Pending” if corrective action is required or further review is required
Add an automatic keydate to matter
FR_CORR – Has corrective action been carried out? +7 days
Criteria: If “Any corrective action required” is yes
Add an automatic keydate to matter
FR_F_REV – Has further review of file been carried out? +7 days
Criteria: If “Further review required” is yes
Set Dossier Field
Set FR_CORR_ACT_COM – “Corrective action complete” to “No” if any corrective action required is yes
Set Dossier Field
Set FR_FUR_REV_COM – “Further review complete” to No if further review required is yes
Set Dossier Field
Set FR_STATUS – “Status of file review” to “Completed” if corrective action required is no and further review required is no
Send Standard Document
Display a message to the user
This file review is now complete. Please archive this file review matter
Criteria: If FR_STATUS – File Review Status is “Completed”
Send Standard Document
Meet unmet keydates by type
Has further review of file been carried out
Allocate a Custom Questionnaire
Corrective Action
Set Dossier Field
Set FR_FUR_REV_COM – Further review complete to “No” if further review required is yes
Add an automatic keydate to matter
FR_CORR – Has corrective action been carried out? +3 days
Criteria: If “Corrective action complete” is not yes and “Any corrective action required” is yes
Add an automatic keydate to matter
FR_F_REV – Has further review of file been carried out? +3 days
Criteria: If “Further review required” is yes and “Further review complete” is not yes
Tick Task
Criteria: If “Corrective action complete” is yes
Set Dossier Field
Set FR_STATUS – Status of file review to “Completed” if corrective action required is yes and further review required is no
Set Dossier Field
Set FR_FUR_REV – Further review action to “No” if status of file review is completed
Send Standard Document
Display a message to the user
This file review is now complete. Please archive this file review matter
Criteria: If Status of file review is completed
Meet unmet keydates by type
FR_CORR – Has corrective action been carried out
Meet unmet keydates by type
FR_F_REV – Further review action
Display a Matter View
File review outcome review
Shows answers for “Any corrective action required” and “Details of corrective action required”
Allocate a Custom Questionnaire
File Review Questionnaire Compliance Review
Allocate a Custom Questionnaire
File Review Questionnaire Legal Review
Allocate a Custom Questionnaire
File Review Questionnaire File Management Review
Allocate a Custom Questionnaire
Further Review
Set Dossier Field
Set FR_CORR_ACT_COM to “No” if FR_ FR_CORR_ACT Any corrective action required is Yes
Add an automatic keydate to matter
FR_F_REV – Has further review of file been carried out? + 3 Days
When FR_FUR_REV: Further Review Required is Yes AND FR_FUR_REV_COM Further Review Complete is not Yes
Add an automatic keydate to matter
FR_CORR – Has corrective action been carried out? + 3 Days
When FR_CORR_ACT_COM Corrective Action Complete is not Yes AND FR_CORR_ACT Any corrective action required is Yes
Tick Task
When FR_FUR_REV_COM is Yes
Set Dossier Field
FR_STATUS = “Completed”
When FR_CORR_ACT Any corrective action required is not Yes and FR_FUR_REV_COM Further Review Complete is Yes
Set Dossier Field
FR_FUR_REV: Further Review Required = “No”
When FR_STATUS is Completed
Send Standard Document
Display a message to the user
“This file review is now complete. Please archive this file review matter”
When FR_STATUS is Completed