Who is this guide for?

Accounts Users and Accounts Supervisors

Osprey can print your cheques onto pre-printed stationery, saving time writing cheques which have already been posted on the system. You should contact your bank to arrange for pre-printed stationery to be provided.

Enable Cheque Printing

Before you can print cheques, you will need to enable the option on the system. In the browser, select Supervisor > System Setup > Configuration Settings.

Supervisor > System Setup > Configuration Settings

Locate the switch called Cheque Printing, right click it and select True, then Save your changes.

Edit Cheque Printing to set it to True

Design your Cheque Template

In the Supervisor App, select Cheque Templates, then New.

Enter a description, and select whether you would like your cheque to display as unitary or as a sentence.

e.g. Unitary cheques have the units split so an amount of £2320.25 would look like this:

Unitary cheque

Non-unitary cheques have the amount shown in words e.g.

Two thousand three hundred and twenty pounds twenty five pence
Non-unitary cheque

Finally, choose the currency and click Save.

To open the template for editing, right click your template, click Edit

Now select Design

Word will open, and you can now create your template to match your stationery. We would recommend using tables for this.

You may insert the relevant merge fields by selecting the Mailings menu and choosing Insert Merge Field to select the field to insert.

Close and Save the template

Linking your Cheque Template to the relevant Bank(s)

Now that you have designed your Cheque Template you will need to link it to the Bank or Banks that you want to use it for. In the browser, navigate to the Supervisor menu, Financial Setup and Banks.

In Supervisor > Financial Setup > Banks

Click Edit, set the last cheque number (Osprey will add one to this when you post your next cheque), select the Cheque Template and click Save.

Printing Cheques

In the Case Management App, navigate to Banks & Journals, Cheque Printing.

Banks & Journals > Cheque Printing

Select the correct bank

To print an already printed label select Printed rather than Pending.

Tick the cheques to be printed, you may also set a range by selecting the first and last cheques and click the Set Range.

Click Print to open Word and produce the cheques, print the cheques and close the document.